In short, it’s legislation that says “if you work like an employee, then you should pay the same kind of tax as an employee.”

‘IR35’ is shorthand for tax legislation intended to prevent ‘disguised employment’. This is where an employer hires the services of someone who works like an employee, but pays them for their work via an intermediary – usually a limited company – instead of through Pay As You Earn (PAYE) like a normal employee.

By ‘disguising’ the employment as a business-to-business arrangement, the employer is able to avoid paying Employer’s National Insurance Contributions, Sick Pay, and Holiday Pay. The disguised employee can also potentially benefit from a reduced tax bill.

If HMRC later determines that an engagement was actually one of disguised employment, the IR35 rules give HMRC the power to issue demands for Income tax and National Insurance to be paid on the fees received by the employee during the engagement. This ensures that the individual pays employee-style taxes for employee-style engagements.

To prevent tax bills from being issued, the working arrangements for the engagement must be examined before it commences to determine whether the IR35 rules apply.

 This is done by referring to a number of ‘tests’, which are established in case law. More information on these tests can be found in our guide.

Initially, IR35 status is determined by those involved in the engagement – this could be the freelancer or the client, depending on the size of the client’s business.

The responsibility for assessing IR35 status belongs to the client if they are:

• A UK public sector entity, or;
• A business with a UK presence that meets the criteria of being a medium or large-sized business

Once they have completed their assessment, they must provide the contractor with something called a ‘Status Determination Statement’ (SDS). The statement formally notifies the contractor of the status decision and the reasons behind it. The SDS will also be passed down the supply chain i.e. to the agency (if there is one).

On the other hand, the responsibility for assessing IR35 status belongs to the contractor if their client is:

• A UK business that does not meet the criteria of being a medium or large-sized business, or;
• A business that is business based wholly overseas, regardless of size

Being ‘outside IR35’ means that the IR35 rules do not apply to your engagement, meaning that it is one of genuine self-employment for tax purposes.

This means that you can provide your services through your limited company and be paid a gross rate. Your earnings from the engagement will later be registered in your company tax return, rather than you being required to join a payroll and taxed at source.

You might work outside IR35 either because your client has assessed your IR35 status and determined that the rules do not apply.

Alternatively, if your contract is with a client who is exempt from the requirement to assess your IR35 status, you could have made the determination yourself. We explain more about determinations earlier in this guide.

Contractors have the right to challenge their client’s decision if they disagree with it. However, an appeal is not guaranteed to change the client’s position.  

Appeals are lodged directly with the client. Once an appeal is lodged, the client has 45 days to respond by either accepting or rejecting the appeal, as well as an explanation for their decision.

Bear in mind that clients are not obliged to agree with your appeal. In fact, IPSE data shows that the overwhelming majority of appeals submitted by contractors are rejected. Furthermore, there is no right to independent arbitration to settle status disagreements – once a client responds to an appeal, the contractor’s only options are to proceed with the engagement or to walk away.

Nevertheless, if you feel your client has got the SDS wrong, it is still worth a challenge. You should provide evidence which demonstrates the engagement sits outside IR35. This could be a contract review, or even your own CEST results, assuming its verdict was to determine the engagement is ‘outside IR35’.

An umbrella company is a business that employs temporary workers for work on contract assignments with other companies. They are commonly used by clients who have deemed an engagement with a contractor to be inside IR35, but do not want to employ the contractor directly.

How do I get paid when working through an umbrella company?

Like any engagement, you will agree a rate of pay with your client or agency – this is your assignment rate.

If you were placed in the role by an agency, your client will pay the assignment rate to the agency. After deducting an operating fee, the agency will then pass the funds to your umbrella company.

As your employer, the umbrella company is responsible for ensuring that deductions for income tax and employee national insurance are made, as well as for pension contributions (unless you opt out of automatic enrolment into their workplace pension scheme). The umbrella will also deduct their own operating margin, as well as employment costs – such as employer’s national insurance, holiday pay and the apprenticeship levy, if they are eligible to pay it.

The remaining amount after these deductions are made is your net pay – this is your take home pay from the employment.

If you work on an outside IR35 engagement, HMRC retains the right to investigate the status of the engagement until the end of the sixth tax year after payments began, depending on the circumstances.

If HMRC determines that the IR35 rules should have applied to the engagement, it will issue a tax bill for deemed Income Tax and National Insurance based on the payments made to your limited company.

Depending on the circumstances, a tax bill could be issued to your limited company, or to the ‘fee payer’ – either your client or agency.

• My client is a small UK business or based wholly overseas

  In this case, you should have conducted your own assessment of your engagement’s IR35 status. If HMRC decides to investigate and disagrees with your assessment, the deemed tax calculation will be issued directly to your limited company.
   

• My client is a public sector entity, or a medium or large-sized business

  In this case, the engagement will be subject to the off-payroll working rules. This means that your client should have conducted an IR35 status assessment – taking ‘reasonable care’ when doing so – and issued you with a Status Determination Statement.

Even if a client takes ‘reasonable care’, there is still a risk that HMRC could disagree with a client’s assessment. In this case, the ‘fee-payer’ – usually the agency that connects the two parties – is held liable for unpaid Income tax and National Insurance.

However, if HMRC determine that:

• The engagement should have been deemed inside IR35, and;
• The client failed to take reasonable care when conducting their assessment

In this case, it is the client who is held liable for unpaid Income Tax and National Insurance.

Can my client or agency hold me liable if they receive an IR35 tax bill?

Frequently, a fee-payer will seek to insert an indemnity clause in the contract. This is  intended to insure or ‘indemnify’ the fee-payer from IR35 risk, shifting it back onto the contractor as a condition of engaging them via their limited company.

In short, if the agency or client gets a tax bill after engaging you, they’ll chase you for reimbursement.

The use of these clauses creates a difficult decision for contractors, who may have an offer of work rescinded if they don’t agree to indemnify their client or agency.

My client has included an indemnity clause in our contract – what should I do?

We’re yet to see an IR35 indemnity clause publicly tested in a court, making it difficult to say with certainty whether they are enforceable.

However, it’s still a contract and if you sign it, the risk is there.

The good news is that many contractors have successfully negotiated these clauses out of their contracts. IPSE’s IR35 Spotlight 2024 report found that, of those who were asked to accept an indemnity clause, 26 per cent said that they successfully negotiated the indemnity clause out of their contract – up from 18 per cent in 2023. This indicates that contractors are increasingly finding success in negotiating out these contractual terms.

Alternatively, if the client refuses to remove the indemnity clause, you always have the option of rejecting the contract and walking away.

You can read more about indemnity clauses in our blog below.

IR35 has always been a huge burden on contractors, and were made worse by the 2017 and 2021 off-payroll working reforms. For these reasons and more, IPSE is still deeply opposed to the changes to IR35 and continues to highlight the damage they are doing.

We need a simpler and fairer system – one that removes the need for IR35. That is our core campaigning focus now.

For now, there are a few steps – which have been discussed throughout this document – that may help contractors with these changes, which are summarised in the checklist below: